Finance and Grants Manager Vacancy

World Learning has an immediate opening for a full-term Finance
& Grants Manager for its USAID / World Learning RESPECT program in Indonesia. This
program is being implemented from September 2007 to September 2010.

Title: Finance and Grants Manager - Based in Jakarta

Summary Scope of Work /
Overall Description:

The Finance and Grants Manager will ensure proper maintenance and functioning of the grants
management system. This includes monitoring the RESPECT grants management
process from solicitation through close out and ensuring proper compliance with
USAID and World Learning regulations



Reporting
Structure

Position Reports To: Chief Of Party



Specific Duties and Responsibilities:



Develop and coordinate
subgrant management system:



Identify organizations eligible for grants based
on pre-determined criteria, and assess the credibility of organizations
and their proposed programs.Undertake awards following review, evaluation and
recommendations made by a technical review committee.Determine the responsibility and grant-worthiness
of organizations through financial statements, audits and other
documentation presented in a proposal.Ensure that grant
financial tracking/monitoring systems are established and maintained to
comply with donor requirements and USAID policies and that subgrantees are
compliant with all donor requirements before and during implementationConti nuously obtain
accuracy, efficiency and effectiveness in all areas of grant
accounting. Regularly evaluate the internal
control systems that support grant accounting needs.Provide technical assistance and
training for subgrantees.



Support WL subgrant and
other resource transfer initiation, in coordination with Office Manager and
program staff:



Coordinate
with program staff to understand purpose and expected
implementation of subgrants and other resource transfers.Determine correct funding instrument for the
purpose.Review subgrant budgets, supervise, support and
review pre-award assessment, ensure they are in the correct format, and
verify acceptability with COP
and Office Manager. Prepare subgrant agreements.



Monitor subgrantee
accounting, financial and administrative management:



·
Verify
subgrantees’ monthly and quarterly financial report for completeness. Identify inaccuracy and fraud and recommend
investigation, change, and improvement in collaboration with CSOs Finance staff and Office Manager.

·
Check monthly
subgrantees’ fund utilization.
Monitoring subgrantee’s fund transfer status in collaboration with CSOs finance staff.

·
Monitor subgrant
budget realization and supervise budget revision if needed.

·
Review all grant consolidated financial reports using the
financial checklist and compare with budget.



Supervise
subgrant amendment and closure process:



Prepare subgrantee agreement close-out process. Check subgrantees’ fund balance to know the
utilization of fund and the amount that should be returned to World Learning.Assist subgrantees to prepare cash flow for
amendment by taking into account the existing balance of funds.Check subgrantees’ budget to be amended.



Build
subgrantee capacity in subgrant management:



Conduct regular field visit to provide technical
assistance to CSOs in grant management.Recommen d Chief of Party about appropriate
specific training needed by subgrantees. Develop training materials and conduct grant management and compliance training
for all subgrantees.



Occasional
Significant Duties:



Support Chief of Party in the development of
budgets for grant submissions in line with
donor expectations as well as appropriate closure processes.Give recommendations or advice on the internal
budgets for grant funding to ensure consistency in codingSupport Office Manager in reviewing expenses/transactio n report.





Knowledge & Abilities/ Skills:



·
Fluency in
written and spoken English.

·
Degree in
Accounting, Master's in related field preferred

·
Knowledge in tax
issues will be advantage

·
Knowledge in
operating accounting software application and MS Office

·
Minimum of 5
years of relevant experience

·
Ability to
determine the responsibility and grant-worthiness of organizations through
financial statements, audits and other documentation presented in a proposal

·
Ability to
establish and sustain interpersonal and professional relationships with USAID
Missions, international NGOs and local CBOs

·
Ability to
perform and prioritize multiple tasks

·
Ability to train
PVOs and CSOs on grants management and required reporting preferred

·
Working knowledge
of OMB Circulars, Federal Acquisition Regulations, applicable legislation for
USAID and grant as well as cooperative agreements

·
Knowledge of
Federal auditing requirements and demonstrated ability to exercise financial
oversight of sub-grant programs

·
Experience
working in civil society/NGO and/or governance sector in Indonesia

Preferable
start is August 2009 or earlier. Interested candidates must state their current
and salary history in a cover letter and submit this with their resume before
July 20, 2009 to :

respect(at)respect-wl.org.

Only short-list qualified candidates will be contacted for selection test.